1. Edufolios Help Center
  2. Getting Networked and Mentoring with Edufolios

Mentoring and collaborating using Edufolios

Mentoring is very highly accomplished of you! Of course we have some tools to help you work on evidence with your mentee... Here's how.

Edufolios has an inbuilt system that lets you connect your Edufolios to others.  You can give them different levels of access to your site from just being able to keep a permanent hyperlink to your Edufolio from their own, all the way to co-writing and publishing evidence, on one site, together.  This feature is great for:

  • Mentoring
  • Where a colleague may want you to review some evidence before hitting publish, you will be able to see their unpublished posts. 
  • Where a working party is evaluating and processing something site-wide, members can work on one area of development using their Edufolios as a place to gather that information together.

To invite another Edufolios subscriber to collaborate with you you’ll need to know two things:

  • The subscriber’s email address – they’ll be sent the invite to this address, asking them to confirm.
  • The role you want the subscriber to have – this determines what permissions you’re giving to them.

Setting Up Collaboration

  1. From your dashboard, click the Cog Menu on your sidebar
  2. Choose "Collaborators" from the menu
  3. Choose "add existing" from the top left-hand corner of the screen
  4. Enter the email address used by your collaborator when signing up for Edufolios.
  5. Choose the role you wish them to have in your Edufolio experience
  6. Click "Add Existing User"

What are the different collaborator roles?

When you're asked to choose what type of role you'd like to give your colleague you'll need to consider what you'd like to achieve through your collaboration.  Here is a basic overview of the different user roles and the permissions associated with each one:

  • Subscriber: Choose this if you'd like to keep a list of Edufolios that you regularly access. You will have the option to visit their site but you will not be sharing your dashboard.
  • Contributor: Via your dashboard, contributors can read, write and delete the evidence posts that you have shared publicly. They can not see your unpublished, private posts, the cannot write new posts or upload new media files. This is great for sharing with a colleague when you want something to be assessed or you would like feedback on evidence that you have already posted and are confident with.
  • Author: Authors can publish and manage your public evidence posts. They can also add new content to your Edufolios such as a new post, media etc. They can not access your private or unpublished content. This is handy if you want to work together on creating some evidence. You can not write at the same time but you can work together on an evidence post.
  • Editor: This is best if you want to work with a mentor or study buddy to show them your evidence posts before you publish them. An Editor can read and write both public and private content. They have full access to everything listed in your Evidence Posts area.
  • Admin: Administrators have access to all the administration features.


We don’t really recommend you give anyone Administrator rights/permission to your Edufolio unless you require their help with something that demands that level of access. We are always happy to help if you get stuck, so maybe skip using the Administrator role unless it’s absolutely necessary and one of the Edufolios team has advised you to do so!